Administrative Assistant I – Police Administration

Starting Pay Range:  $15.00 – $18.50

POSITION SUMMARY

Provide high level clerical and administrative assistance for various divisions within the department; working closely with command staff to provide superior staff support.

DUTIES AND RESPONSIBILITIES

• Answer telephone calls and take messages for administrative staff
• Provide support in drafting correspondence, mailing / sending correspondence, coordination and scheduling of meetings, and management of the police department meeting calendar
• Draft / create forms to be utilized by divisions within the police department
• Create, maintain, and manage various databases
• Maintain the training calendar for police department staff, assist with completion of travel requests / travel summaries, and arrange hotel and travel arrangements as needed
• Complete tasks assigned by command staff, to include; completion of CPOST paperwork for new hires / position changes, assistance with background check phone calls and template letter preparation, assistance with product research for various divisions, ordering of various office equipment or supplies as needed
• Organization of department events, awards ceremonies, Citizens’ Academy, to include sending invitations, ordering event supplies, making food arrangements / orders, and coordination of staff assisting with events
• Responsible for management of the police department’s online policy system; making clerical changes to policies as dictated by department administrative staff or by statute, pushing out policy acknowledgements and training bulletins to department staff
• Assistance managing the police department tip line and transferring messages to the proper department; completion of tip forms as necessary for further assignment
• All other duties as assigned

• Working knowledge of computers and applicable software programs (Microsoft Word, Outlook, Excel) and any other application-based software deemed necessary to complete daily tasks
• Ability to learn other basic software programs to assist completion of daily tasks
• Must be able to appropriately handle confidential information
• Strong grammar and writing skills
• Ability to organize and prioritize workloads, work under pressure, and meet deadlines
• Considerable knowledge of the rank structure within the police department and city and department policies and procedures
• Ability to work independently and make sound decisions

• Minimum education high school diploma or equivalent
• Minimum of three years as an administrative assistant or similar clerical experience
• Must possess a valid driver’s license and be able to pass a background check