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Accounts Payable Clerk


Department(s): Finance Department

Location: Pittsburg, KS


Under the general supervision of the Director and Assistant Director of Finance, the Accounts Payable Clerk is responsible for providing financial, administrative and clerical services. This includes, but is not limited to, processing and monitoring payments and expenditures with efficiency and accuracy to ensure that municipal finances are up to date, and that vendors and suppliers are paid within established time limits.




  • Performs all functions associated with the proper processing of vendor invoices, ensuring proper expenditure classification, timely payments, and resolving invoicing and payment issues. Process involves weekly check run/EFT
  • Monitors and manages recurring transactions to ensure that they are recorded and paid in a timely and accurate manner
  • Scanning of related documents into Laserfiche
  • Ability to perform functions of client invoicing utilizing Incode software, ensuring proper revenue classification; and other related responsibilities.
  • Performs import of receipts from other city offices into cash collections financial
  • Conduct research and analysis on assigned accounting
  • Updating internal spreadsheets
  • Purchasing card reconciliation and payment drafts
  • Assists with Airport inventory data
  • Assists with payroll processing
  • Performs accounts payable duties for the Housing Assistance Program
  • Other duties as assigned




  • Knowledge of accounting and office procedures
  • Working knowledge of computerized financial systems and Microsoft office
  • Ability to work under pressure and meet deadlines
  • Ability to analyze data
  • Good oral and written communication skills


  • High school graduate or equivalent. Associates or Bachelor’s degree in finance, accounting, public administration or a related field from an accredited college or university preferred or two-years’ experience in municipal government accounting
  • Two years’ experience in an accounts payable related position preferred
  • Strong computer proficiency, and experience in a business or financial systems

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